Open Positions

Employment Type: Permanent

Number of Positions: 1

Hours of Work: 35

Work Location: Mississauga, Ontario

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Job Overview

 

We are seeking a highly organized and detail-oriented administrative individual to support our dynamic team. The successful candidate will be responsible for providing timely and accurate administrative and clerical support to the following teams:

• Sales

• Accounting

• Project management

• Service

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Job Responsibilities

 

• Office management:

  • Organize and maintain filing systems, both electronic and physical.​​

  • Manage daily office operations, including maintaining office supplies and equipment.

• Administrative support:

  • Answer and direct phone calls, emails, and other correspondence.​

  • Assist with project coordination and follow-up tasks.

• Customer interaction:

  • Assist with customer inquiries and provide information about our services.​

  • Support the sales and service teams in managing client accounts and communications.

• Data management:

  • Maintain and update client and vendor databases.​

• Financial administration:

  • Perform the following bookkeeping tasks:

    • Invoicing​

    • Issuing purchase orders

    • Recording and paying bills

    • Preparing expense reimbursements

  • Support management with documentation and record-keeping.

• Team collaboration:

  • Assist in organizing company events, meetings, and training sessions.​

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Qualifications

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• College diploma (2 years) or previous experience in an administrative role is strongly preferred but not required for consideration

• Minimum of 2 years of customer service experience

• Excellent oral and written communication skills are essential with demonstrated ability to communicate effectively with all levels of management, staff, and clients

• Strong attention to detail

• Demonstrated ability to work effectively in a team environment

• Ability to establish priorities and deal efficiently with changing priorities

• Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, etc.)

• Fluency in English is a requirement for consideration

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Skills We're Looking for

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• Microsoft Office (Word, Excel, Outlook, SharePoint, PowerPoint, etc.)

• Accounting (QuickBooks, bookkeeping, etc.)

• Communication (oral and written)

• Detail-oriented

• Organization

• Personable

• Flexible